The Workshop Meeting of the Board of Trustees of the Village of Albion was held Wednesday, December 29, 2010 at 7:00 PM at the Village Council Chambers, 35-37 East Bank Street, Albion, New York.
Present were Mayor Dean A Theodorakos, Trustees Eileen S Banker, Kevin P Sheehan and Attorney John C Gavenda.
Also in attendance were Department Heads Aric Albright, Dale Brooks, Dean London, Kevin Miller and Ronald Vendetti.
Mayor Theodorakos opened the meeting with the pledge of allegiance at 7:00 PM.
DEPARTMENT HEAD REPORTS
Since the Department Heads will be attending the monthly Workshop Meetings, it will be up to them and their Trustees whether they still have their monthly meetings. They should still discuss significant issues with them.
Water Plant -
Discussion on the pumps at the plant that desperately need replacing. Kevin Miller and Aric Albright have been working on them. The approximate replacement cost for the pumps will be $10,000 each.
DPW -
Discussion on his department fixing water leaks and the problems with the software for the automatic read system. Village Office will check to see if there is a way the system could flag readings that have a large flux of usage.
Dale gave an update on the asbestos abatement for the Village buildings. The bids are being put together and should be ready for the Board of Trustees to review at the January 12, 2011 Board Meeting.
Discussion on the chimneys at 121 North Main Street. The five chimneys need to be addressed before the roof can be replaced. It will cost approximately $2,500 per chimney to fix. The Historic Preservation should look at the chimneys to see what ones are prominent to save. Dale will have someone look at the roof again to see if they can tell where it is leaking and try to temporarily fix it for the winter.
Discussed working on a Capital Improvement Plan for the Village owned buildings.
The sanitary and storm sewers need to be checked out before East State Street will be resurfaced.
Code Enforcement -
Attorney Gavenda and Mayor Theodorakos will respond to the complaint filed against the Code Officer.
Police -
Discussed the Police Department getting AFD 67 when it becomes surplus equipment. They would use the vehicle mainly for the SWAT Team.
The Chief feels the landlord meetings have been very beneficial for the relationship with them.
The 2011-2012 Budget was discussed. The Department Heads have received their worksheets and should turn them into the Clerk by February 1, 2011. The Clerk should have the Budget ready for the Board of Trustees by February 8, 2011. It was decided that the Department Heads will meet with their Trustees to review their requests first, then meet with the whole Board of Trustees in March.
APPROVE HIRING
Moved by Trustee Sheehan and seconded by Trustee Banker approving the hiring of Ms Rebecca J Lane from the Certification of Eligible's List as a part time clerk for the Department of Public Works per Mr Dale Brooks recommendation. The hourly rate will be $9.50 per hour with a probationary period of six months.
CARRIED
3 Ayes 0 Nays
APPROVE HIRING
Moved by Trustee Sheehan and seconded by Trustee Banker approving the hiring of Ms Brandi M Ferris from the Certification of Eligible's List as a part time clerk for the Code Enforcement Office per Mr Ronald Vendetti's recommendation. The hourly rate will be $9.50 per hour with a probationary period of six months.
CARRIED
3 Ayes 0 Nays
APPROVE MINUTES
Moved by Trustee Sheehan and seconded by Trustee Banker that in as much as each member received copies of the December 8, 2010 minutes and there being one error or omission, minutes are hereby approved as written with the following correction:
Page 4 under Scheduled Public Hearing, should be 2 Nays
CARRIED
3 Ayes 0 Nays
EXECUTIVE SESSION
Moved by Trustee Sheehan and seconded by Trustee Banker to adjourn to executive session for personnel matters at 8:48 PM.
CARRIED
3 Ayes 0 Nays
EXECUTIVE SESSION CLOSED
Moved by Trustee Sheehan and seconded by Trustee Banker to come out of executive session at 9:18 PM.
CARRIED
3 Ayes 0 Nays
SHORELINE PROJECT INVOICE
Tabled discussion on the Water Treatment Plant Shoreline Protection Project invoice until the January 12, 2011 Regular Board Meeting.
ADVERTISE FOR BOARDS
Mayor Theodorakos will be placing an ad looking for residents to serve on the Village of Albion Planning Board, Zoning Board and Historic Preservation Board.
EDA LEASE APPROVED
Moved by Trustee Sheehan and seconded by Trustee Banker approving the amended proposal from County of Orleans Industrial Development Agency (COIDA), for the space they lease at 121 North Main Street. COIDA's proposal is to have an agreement in place on the rent for the 5 one-year renewal terms by June 1, 2011.
CARRIED
3 Ayes 0 Nays
At the December 8, 2010 Regular Board Meeting the Board of Trustees approved Mayor Theodorakos to sign the lease agreement with Orleans County Industrial Development Agency for two years, with rent to be $1,760.00 per month.
MEETING ADJOURNED
Moved by Trustee Sheehan and second by Trustee Banker that there being no further business, meeting is hereby adjourned 9:42 PM.
CARRIED
3 Ayes 0 Nays
Respectfully submitted,
Linda K Babcock
Clerk-Treasurer
