The Workshop Meeting of the Board of Trustees of the Village of Albion was held Wednesday, June 27, 2012 at 7:00 PM, at 35 East Bank Street, Albion, New York.
Present were Mayor Dean A Theodorakos, Trustees Fred Miller, Kevin P Sheehan, Peter Sidari and Attorney John C Gavenda.
Trustee Banker was absent.
Mayor Theodorakos opened the meeting with the pledge of allegiance at 7:00 PM.
RESIDENT
Tabled request from Mr Jonas Trapiss to use Bullard Park for a car show he would like to host. Mr Trapiss will need to first fill out a Special Events Permit Application.
DEPARTMENT HEAD REPORTS
The Board of Trustees received monthly reports from the Department of Public Works Dale Brooks, Police Chief Roland Nenni, Animal Control Officer Harry Papponetti, Code Enforcement Officer Ron Vendetti, Cemetery Supervisor Jason Zicari, Water Treatment Plant Superintendent Kevin Miller, Superintendent of the Pollution Control Facility Aric Albright and Village Clerk Linda Babcock.
The Board of Trustees discussed the payments from SBJ Services for leachate treatment for the old landfill. The last payment the Village received was for November 2011.
Tabled the agreement presented by the Superintendent of the Water Treatment Plant Kevin Miller regarding doing water samples for the Health Department. Attorney Gavenda needs time to review the document.
The Board of Trustees tabled the request from the Hot Dog vendor to set his cart up at Bullard Park. The Clerk-Treasurer will contact the Village's insurance company, Albion Agencies, to find out from an insurance perspective if he can do this. Code Enforcement Officer Ron Vendetti will notify him that the Board of Trustees is looking into his request.
PUBLIC HEARING SCHEDULED
Moved by Trustee Sidari and seconded by Trustee Sheehan to hold a Public Hearing on Wednesday, July 11, 2012 at 7:00 PM to hear comments regarding correcting the height of a pool from 32" to 24" which would then reflect what the State Law is.
CARRIED
4 Ayes 0 Nays
APPROVED TO APPLY CLG AWARD GRANT
The Historic Preservation Commission requested permission to apply for a Certified Local Government Grant which will be used to design a web site. They will be asking for approximately $5,000.00.
The following resolution was proposed by Trustee Sheehan who moved its adoption and seconded by Trustee Sidari:
WHEREAS, the Certified Local Government program, administered by the National Park Service and the New York State Historic Preservation Office, is intended to assist designated communities support local preservation efforts,; and
WHEREAS, the Village of Albion is a designated Certified Local Government; and
WHEREAS, this initiative is compatible with our community's interests and goals related to historic preservation; and
WHEREAS, a Certified Local Government grant from the New York State Historic Preservation Office will assist the education goals of the Albion Historic Preservation Commission; it is
RESOLVED, that the Village of Albion Board of Trustees will support a Certified Local Government grant application on behalf of the Albion Historic Preservation Commission
RESOLVED, that Village of Albion Board of Trustees will protect and celebrate our heritage and seek ways to support preservation education efforts by the Albion Historic Preservation Commission.
CARRIED
4 Ayes 0 Nays
APPROVED BUDGET ADJUSTMENTS
Moved by Trustee Sheehan and seconded by Trustee Sidari approving the Clerk Treasurer to make necessary budget adjustments for the budget year June 1, 2011 to May 31, 2012.
CARRIED
4 Ayes 0 Nays
RECREATION PROGRAM
Recreation Director John Grillo was present to discuss the concerns from the Orleans County Health Department regarding the Parks Program. Mr Grillo informed the Board of Trustees that COVA will be training 5-6 individuals Thursday June 28th in the correct CPR class. The Health Department has given the parks program an extension until Friday June 29th to get the correct training The Board of Trustees approved the cost for the supervisors to take the class be paid by the Village. The total cost is around $120.00 which will come out of the Recreation budget.
BULLARD PARK EQUIPMENT
The Board of Trustees discussed the installation proposal to put the new playground equipment together for the Pee Wee area located in Bullard Park. The Superintendent of Public Works Dale Brooks provided two quotes from Park and Play to put the equipment together. For them to install the equipment per the drawing, the cost would be $3,600.00. For one day of supervision, up to 10 hours, the cost would be $1,650.00. The Board of Trustees liked the second option. It was suggested to have 10 adult volunteers working at a time and with 20 volunteers, there could be 2 shifts. It was also suggested to use the donation from the dog show to pay for the supervised personnel from Park and Play.
ORLEANS COUNTY CIVIL SERVICE
Mr Jack Welsh from Orleans County Civil Service was present to discuss personnel matters.
EXECUTIVE SESSION
Moved by Trustee Miller and seconded by Trustee Sidari to adjourn to executive session for negotiations at 7:58 PM.
CARRIED
4 Ayes 0 Nays
EXECUTIVE SESSION CLOSED
Moved by Trustee Sidari and seconded by Trustee Sheehan to come out of executive session at 8:43 PM.
CARRIED
4 Ayes 0 Nays
HEALTH INSURANCE
The Board of Trustees briefly discussed Health Insurance and how a list needs to be put together as to what is being offered.
APPROVED SPECIAL MEETING
Moved by Trustee Sidari and seconded by Trustee Sheehan to hold a Special Meeting on Tuesday, July 3, 2012 at 6:00 PM to prepare for contract negotiations.
CARRIED
4 Ayes 0 Nays
APPROVED MINUTES
Moved by Trustee Sheehan and seconded by Trustee Miller that in as much as each member received copies of the minutes of June 13, 2012 and there being no errors or omissions, minutes are hereby approved as written.
CARRIED
4 Ayes 0 Nays
APPROVED SUPPLEMENTAL AGREEMENT FOR BRIDGE
Moved by Trustee Sheehan and seconded by Trustee Sidari approving Mayor Theodorakos and Attorney John C Gavenda to sign the Supplemental Agreement #3 to Master Federal Aid Project Agreement for the Clarendon Street Bridge Project.
CARRIED
4 Ayes 0 Nays
RESCIND APPROVAL OF THE SUPPLEMENTAL AGREEMENT FOR BRIDGE
Moved by Trustee Sheehan and seconded by Trustee Sidari rescinding the approval of Mayor Theodorakos and Attorney John C Gavenda to sign the Supplemental Agreement #3 to Master Federal Aid Project Agreement for the Clarendon Street Bridge Project. The approval was tabled until the July 11, 2012 Regular Board Meeting.
CARRIED
4 Ayes 0 Nays
The Clerk-Treasurer will check with Bergmann Associates to see when the next payment to them will come due.
TABLED APPROVAL OF RESOLUTION FOR BRIDGE
The Board of Trustees tabled the resolution for the Clarendon Street Bridge project until the July 11, 2012 Regular Board meeting.
CARRIED
4 Ayes 0 Nays
APPROVED RESOLUTION FOR BULLARD PARK
The following resolution was proposed by Trustee Sheehan and who moved its adoption and seconded by Trustee Miller:
WHEREAS, the Village of Albion is seeking Environmental Protection Fund (EPF) grant funds to pay for a portion of the cost to rehabilitate Bullard Park; and
WHEREAS, the New York State Office of Parks, Recreation and Historic Preservation (NYSOPRHP) requires a municipality without an adopted Comprehensive Plan to pass a resolution affirming that there is public and community support for a proposed project; and
WHEREAS, the Village has a draft Comprehensive Plan that was recently completed and anticipated to be adopted within the next three months; and
WHEREAS, a Bullard Park Plan was included as part of the draft Comprehensive Plan; and
WHEREAS, a Bullard Park Community Workshop was held on December 12, 2011 to obtain community input on the elements to be included in the rehabilitation of the park; and
WHEREAS, a Comprehensive Plan public hearing was held on April 26, 2012 which included discussion on Bullard Park; and
WHEREAS, public support for Bullard Park was overwhelming at the Workshop and Public Hearing;
NOW THEREFORE BE IT RESOLVED that the Board of Trustees does affirm with the adoption of this resolution that there is widespread public and community support for the proposed Bullard Park rehabilitation project.
CARRIED
4 Ayes 0 Nays
APPROVED GHI INSURANCE
Moved by Trustee Sheehan and seconded by Trustee Sidari approving Mayor Theodorakos to sign the renewal with Emblem Health for dental insurance (GHI) at a 0% increase for the period of September 1, 2012 to August 31, 2013.
CARRIED
4 Ayes 0 Nays
APPROVED NYMIR AGREEMENT
Moved by Trustee Sidari and seconded by Trustee Sheehan approving Mayor Theodorakos to sign the NYMIR subscriber agreement as submitted by Albion Agencies.
CARRIED
4 Ayes 0 Nays
APPROVED PAYMENT WASTE MANAGEMENT
Moved by Trustee Sheehan and seconded by Trustee Sidari approving to pay Waste Management for 106 South Clinton Street dumping fees from A 1420.0401 in the amount of $11,234.27
CARRIED
3 Ayes 1 Nay
Trustee Sheehan Trustee Miller
Trustee Sidari
Mayor Theodorakos
TABLED EMERGENCY SQUAD REQUEST
The Board of Trustees tabled the request from the Albion Emergency Squad for Mayor Theodorakos to sign the letter provided by them to the NYS Dept of Health until the July 11, 2012 Regular Meeting.
APPROVED MAYOR TO SIGN TEMPORARY EASEMENT
Moved by Trustee Sheehan and seconded by Trustee Miller approving Mayor Theodorakos to sign the temporary work easement agreement with Ms Linda Smith to use and occupy a portion of her premises in order for the Village to access 121 North Main Street to complete necessary repairs and improvements
CARRIED
4 Ayes 0 Nays
MEETING ADJOURNED
Moved by Trustee Miller and second by Trustee Sidari that there being no further business, meeting is hereby adjourned at 9:30 PM.
CARRIED
4 Ayes 0 Nays
Respectfully submitted,
Linda K Babcock
Clerk-Treasurer
